Loss Run Report

A loss run report is your insurance track record, and it follows your company like a credit report follows an individual. When you shop for new coverage or try to move from the E&S market back to admitted carriers, every underwriter will require loss runs covering at least three years, and often five. The report shows each claim's date, type, description, amount paid to date, and the amount the carrier has reserved for future payments.

For tree service companies, loss runs reveal patterns that underwriters scrutinize closely. Multiple workers' comp claims for falls suggest inadequate fall protection. Repeated auto claims indicate driver training gaps. A single catastrophic GL claim — say, a tree falling on a house — may not be as damaging to your insurability as a pattern of small, frequent losses that signals systemic operational problems.

Request your loss runs well in advance of renewal — at least 60 days out. Carriers are required to provide them, but response times vary. Some take 30 days or more. If you are switching agents, your new agent will need these reports to market your account effectively. Having loss runs ready accelerates the quoting process and shows underwriters you are organized and transparent.

Review your loss runs for accuracy. If a claim was closed with no payment but still shows as open, or if a paid amount is incorrect, work with your carrier to correct it before the report goes to new underwriters. An inaccurate loss run can cost you quotes or inflate your premium.